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TFM. Master's thesis. TIC Masters

INTRANET SITES

The places of the Intranet you will have to use at the different parts of the process are the following:

Step 1
 

Offers Application

(Except for incoming exchange

students. See info step 1)

ETSETB Intranet (https://www.etsetb.upc.edu/sys/login.html).
Menu: Docència > Ofertes TFG/PFC/TFM.
Rest of steps Deposit Application ETSETB Intranet (https://www.etsetb.upc.edu/sys/login.html).
Menu: Acadèmica > Dipòsit TFG/PFC/TFM.


1. Offer and allocation of thesis (Intranet ETSETB)


Regular students

 

Offers Application. General information

 
The professor who will act as director (or co-director) of the Thesis and meets the requirements set out below, in this section, will introduce the thesis offer through the offers application at the School intranet (https://www.etsetb.upc.edu/sys/login.html), menu: Docència > Ofertes TFG/PFC/thesis.
 
There are two options to assign the thesis to a student:
  1. The professor may choose the student directly when uploading the thesis at the offers application, if it has been previously agreed between them. So that the assignment is completed, the student must choose the “accept” option.
  2. The professor may publish the offer and set a deadline for students to apply for it. In this case, the professor will select one of the candidates, who can accept or reject the thesis awarded. The assignment will not be completed until it has been accepted by the student selected.

 

Requirements of professors and students
Co-direction:

If there are two co-directors, one of them will act as the secretary of the Evaluation Board. The future secretary must upload the offer and fill in the fields with the details of the other co-director.

Incoming exchange students

For incoming exchange students, this step is not followed at the Intranet, since the student has no access to the Intranet before finding a project. In this case, please read the section "Before enrollment" at: http://etsetb.upc.edu/ca/international/foreign-students/application-and-procedure#section-13.

2. Thesis enrolment (e-secretaria)


Requirements and procedures:

To enrol the thesis, the student must:
  1. Accept through the Inranet the thesis previously assigned to him by the professor, as explained in point 1. (Except for the exceptions indicated in the last paragraph, where the acceptance will be by paper)
  2. Enroll all the pending ECTS of the master (maximum 36 ECTS counting the subjects and the TFM).
 
The TFM must be enrolled ONLINE at the beginning of the semester, on the enrollment period (see: Enrollment not new students -link-). REMEMBER step 1, to be done through the Intranet before enrollment.

Validity period of enrollment

The enrolment is valid until the end of the semester


Extension of enrolment (
NOT VALID until the end of next semester):


If the assessment of the thesis does not occur in the same semester in which it is enrolled there may be an extension of its validity if the student pays the amount of the administrative services (management of academic records, supporting learning and student insurance, if applicable). 
 
This extension, however, does not extend until the end of the semester. If the thesis is enrolled in fall semester,, the extension can be up to 31st May; if the thesis is enrolled in spring semester, the extension will be until 31st October.

Procedure of extension: If the student is not evaluated within the deadlines of the ordinary period, by the beginning of the course, the school will issue the payment document, so that he/she pays the extension fees. If you don't want to extend the period, you will have to do a request by "other procedures" of esecretaria.upc.edu

After this period, if the thesis has not been assessed, it will qualify as NP, and the student will have to enroll it again. The price of this new enrollment will include the thesis credits with the corresponding increase for second registration, as well as the fees for administrative services.

Incoming exchange students

For incoming exchange students, this step is somewhat different. Please read the section "Enrollment" at: http://etsetb.upc.edu/ca/international/foreign-students/application-and-procedure#section-13.

3. Assigning of Evaluation Board (request form issued through ETSETB Intranet)

 

Students that defend at UPC


The process to assign the evaluation board for the students that defend their TFM at UPC is the following:

Submit document of request signed by tutor and student.
After the student is allocated a TFM (step 1), the master's thesis will be uploaded into a new section of the Intranet (this will take 1 or 2 working days). This new section is named TFM Diposit. It is located at the Intranet of the ETSETB (https://www.etsetb.upc.edu/sys/login.html), at the item Acadèmica of the left menu.

At this new section of the Intranet, the student can generate and print the document to request for the evaluation board, which is to be delivered at the Academic Office in building B3, within the deadline, and with the signatures demanded.

Place and deadline to deliver the request document

The student has to deliver the request document at the Academic Office of building B3, signed by him/her and the director and (if any) the assistant director, with the proposal of a president and a supply president.

This document must be delivered at least ONE MONTH BEFORE PRESENTATION.
Notification of the designed evaluation board:
 
2 or 3 weeks after the request, the student will be informed about the names of the professors of the master's thesis evaluation board. This information will be sent to the student's e-mail of the school and the personal e-mail where it is readdressed (if any). The student may consult this information at the Diposit section of the Intranet as well.

Students that defend abroad in a mobility program

Students that defend abroad in a mobility program will also be assigned an evaluation board at ETSETB who will assess their thesis, according to the report uploaded by the student and the supervisor's assessment and the lecture certificate signed by the external supervisor and sent to

These students will have to request for the evaluation board in the same way as the students who defend at UPC. At least one month before the deadline for defence at UPC.

 

Double degree students must defend in both universities

IMPORTANT: DOUBLE DEGREE students NEED TO DEFEND AT ETSETB, as well as abroad.

4. Documents to be uploaded. THESIS MUST BE IN ENGLISH.


Deposit application. Fields to fill up and documents to upload by the student:

THE TEXT OF THE THESIS MUST BE ENTIRELY IN ENGLISH.

At the Deposit Application of the school intranet (https://www.etsetb.upc.edu/sys/login.html), menú: Acadèmica > Dipòsit TFG/PFC/thesis, the student has to fill up the following fields and upload the following documents:
 
  • Bibliographic data. It is necessary that the student completes all fields: title, abstract and keywords, at the Bibliographic data tab. The title must exactly match the title of the cover file of the report.

  • Report file. Students must upload the file of the report at the Files tab. The title of the cover must exactly match the title in the Bibliographic data tab. You will find a template of the work here: TEMPLATE. Remember that the text of the thesis must be written in English.

  • Mobility (outgoing) assessment documents (even though thesis is defended at UPC). For the assessment of outgoing students it is a requirement that the external supervisor signs and sends to students_mobility@etsetb.upc.edu the following documents, which will be uploaded by the ETSETB staff at the Deposit application:

    • supervisor's assessment. All outgoing students, even though they defend at UPC. If the student defends at UPC, the external supervisor may mark "no" at section 7 and leave it incomplete. If the student does not defend at UPC, section 7 must be complete.

    • Certificate of oral presentation abroad. Only students that don't defend at UPC.


File validation by the Secretary:
 
When the secretary of the board considers that the file memory and the details pointed above are definitive, he will click the validation button at the files tab. After this validation, no detail or file can be changed. From this moment on, the others members of the board may view the file memory.
 
Deadlines:

This validation must be fully completed one week before presentation.
 
The deposit application to upload the files will be available for the student 24-48 hours after the allocation of the thesis (section 1) is completed.

5. Previous to presentation (for students who present at UPC)

Reservation of Classroom (Reservaespais Area)

Once the student has agreed a day and hour for the presentation with the Evaluation Board members, he/she will have to reserve a classroom. The reservations for the classrooms located in B3 (Multimedia or Teleensenyament) have to be done at the “Reception”, located on the ground floor of building B3 (93 401 68 00, reservaespais@etsetb.upc.edu). In the case there is no space availability for the day and hour agreed upon, the personnel at the B3 Academic Office can reserve a classroom.

Approval for reading (Intranet ETSETB)

At least five working days before the thesis presentation, the student has to introduce the date, time and classroom where it will take place at the deposit application.
 
The fields to introduce these data are in a tab named “Approval for the defence” that will be shown to the student as soon as the report file is validated by the Secretary.
 
All the members of the Evaluation board must give their agreement to the proposed date and time through the same application. Until this is done, the Department of Academic Affairs won't initiate the process for the reading.

If the student defends by Skype or other remote mode

If the student is going to defend by Skype or other remote mode, he/she will have to contact  at least one week before defence, as well as the two steps aforementioned (reservation of classroom and  Approval for reading). In this case, it is better to reserve the Multimedia room.

 

6. Authorization or confidentiality form (issued at Intranet and delivered at Academic Office)

In order to be officially assessed of the thesis, the student must do the following steps regarding the publication of his/her master's thesis:
  • At the Deposit application of the ETSETB Intranet, check the boxes in the tab named “Autorització I confidencialitat” and save. This tab will be shown to the student as soon as the memory file is validated by the Secretary. The information about the thesis' publication is detailed at this link (details at ETSETB Academic Regulations for MET and MEE Master Degree Theses).
    IMPORTANT CONFIDENTIALITY: If you choose the file to be confidential, you must know that, if you choose the motive "Author's decision" or "Publisher's policy" from the pull-down menu, the file will be allowed to be consulted in situ at the library by anyone interested (not online, but it will be in situ).
  • Print the document of publication or confidentiality generated after the boxes are checked.
  • Add signatures and hand it in at the Academic Office in Building B3-Ricardo Valle. This document may be submitted after presentation, but it is needed for the thesis assessment to be introduced into the students' records.

To verify that the publication of the data is done correctly, students can access the web UPCommons (http://upcommons.upc.edu/pfc/).

Next presentations

You can see the theses that will be defended in the next few days at the following link: Theses that will be defended (link) 

SCHEDULE


TFM ENROLLED IN SPRING SEMESTER 2016/2017 
 (evaluation until july or extension until october)

ActionDeadline
Offers Available the whole semester
TFM enrolment 
(online)

9 to 10 February 2017

If you haven't finished the offer by these days, you won't be able to enroll online, but you can request the academic office to enroll you until 20 February 2017. This request can be made by https://esecretaria.upc.edu, choosing Procedures related to enrollment, which will be available from 11th February.


  Ordinary deadline Extension of deadline
(paying extension fees)

Request of evaluation board

 (all students need an ETSETB evaluation board. Although they defend abroad)

Latest: 20 June 2017

 

Latest: 19 September 2017

                                                         

Deposit of the thesis

(Upload and validation of report and bibliographic details via Intranet)
Latest: 20 July 2017
(at least one week before defence, if you defend at UPC)
Latest: 19 October 2017

(at least one week before defence, if you defend at UPC)
 

OUTGOING STUDENTS

 

Supervisor's assessment

(all outgoing students  students)

 

Certificate of oral defence

(defence abroad)

 

IMPORTANT: Outgoing students must also request for the ETSETB evaluation board and do the deposit of the thesis (previous two steps). If the defense is abroad, the ETSETB evaluation board will consider the mark given at the supervisor's assessment.

 

Latest: 20 July 2017

 

 

 

For oral defence abroad:

In case that, because of the calendar of the receiving university, it is impossible for the student to defend and send us the corresponding assessment and certificate of oral defence before this deadline, there is the possibility to extend it until 31 august 2017 and be assessed the first week of September. This exception will only be made if it  is duly notified by  the student before JUNE at esecretaria.upc.edu ("other procedures"), by sending documental proof of this impossibility.

Latest: 19 October 2017

    

 

                                                        

Approval for the defence at Intranet.

Date, time, place introduced by student. Validation by all members of the evaluation board

Latest: 21 July 2017
(at least 5 days before defence)

* Only for students that defend at UPC
Latest: 20 October 2017
(at least 5 days before defence)

* Only for students that defend at UPC
Authorization/confidentiality
(publication of report)
Latest: 26 July 2017

(after deposit of thesis is completed)
Latest: 25 October 2017

(after deposit of thesis is completed)
 

TFM Defence at UPC

Latest 28 July 2017

* Only for students that defend at UPC

Latest 27 October 2017

* Only for students that defend at UPC

TFM ENROLLED IN AUTUMN SEMESTER 2017/2018  (evaluation until February or extension until May)

ActionDeadline
Acceptance of the offer Latest: 17 July 2017
TFM enrolment 
(online)

20-21 July 2017


  Ordinary deadline Extension of deadline
(paying extension fees)

Request of evaluation board

(all students need an ETSETB evaluation board. Although they defend abroad)

Latest:18 January 2018

 

Latest: 11 May 2018

                                                         

Deposit of the thesis
(Upload and validation of report and bibliographic details via Intranet)
At least one week before defence, if you defend at UPC At least one week before defence, if you defend at UPC
 

OUTGOING STUDENTS (*)

 

Supervisor's assessment

(all outgoing students)

 

Certificate of oral defence

(defence abroad)

 

(*) IMPORTANT: Outgoing students must also request for the ETSETB evaluation board and do the deposit of the thesis (previous two steps). If the defense is abroad, the ETSETB evaluation board will consider the mark given at the supervisor's assessment.

 

Latest: 5 February 2018

 

 

 

Latest: 23 May 2018

    

 

                                                        

Approval for the defence at Intranet.

Date, time, place introduced by student. Validation by all members of the evaluation board

At least 5 days before defence

Only for students that defend at UPC                                                    
At least 5 days before defence

Only for students that defend at UPC
Authorization/confidentiality
(publication of report)

Latest: 9 February 2018

(after deposit of thesis is completed)

Latest: 29 May 2018

(after deposit of thesis is completed)
 

TFM Defence at UPC

Latest 13 February 2018

Only for students that defend at UPC

Latest 31 May 2018

Only for students that defend at UPC